Hill Country Transit District

Job Description

Job Title: AP/AR Specialist

Department: Administration

Reports To: Assistant Finance Director

FLSA Status: Non-Exempt

Salary: $26.44/hour

Revision Date: May 10, 2024

Effective Date: May 10, 2024

Job Description

The AP/AR Specialist is responsible for accounting duties related to accounts payable (A/P) and accounts receivable (A/R) as well as administrative functions.

Key Responsibilities

1. Perform all accounts payable functions, including entering invoice data into financial management software, generating checks to vendors, running reports to research payment status, and communicating with vendors.
2. Perform all accounts receivable and revenue functions, including making general ledger entries, tracking revenues, and communicating with customers regarding outstanding receivables.
3. Process Form 1099 and 1096 Tax Documents and file with the IRS, research IRS regulations regarding Form 1099-Misc reporting.
4. Maintain spreadsheets and applicable files for various reporting requirements.
5. Assist with year-end audit and periodic governmental agency audits as requested.
6. Provide customer service for A/P and A/R related questions, receive telephone calls and answer inquiries.
7. Maintain written policies and procedures for all A/P and A/R functions.
8. Process necessary paperwork monthly and as needed to maintain vehicle registrations and inspections.

1. Correspond with vendor on title paperwork for new vehicles purchased and ensure all compliance requirements from funding sources are met.
2. Maintain vehicle files for all HCTD vehicles, coordinate items/vehicles for auction.

1. Perform other related duties and responsibilities as required.

Qualifications (Mandatory for Hiring)

• Associate degree in business or related field;
• Advanced computer skills including proficiency with Microsoft Office Word and Excel and financial management software;
• Two years or more of related experience;
• Knowledge of 1099-MISC reporting requirements highly preferred;
• Experience in basic accounting procedures and clerical methods;
• Excellent oral and written communications skills and able to explain internal policies and communicate with vendors and customers;
• Must be detail-oriented, self-motivated to meet deadlines, and able to handle multiple diverse responsibilities independently;
• Excellent organizational and planning abilities, strong ethical standards and high levels of integrity;
• Must have the ability to drive a vehicle and a clear driving record;
• Must pass a criminal background check.

PERFORMANCE CONDITIONS

Immediate Supervisor: Assistant Finance Director

Worksite Location: Belton, TX

Regular Working Hours: 8 a.m. - 5 p.m., Monday - Friday

Irregular Working Hours Required: Occasionally

Work Alone: No

Job Requires Out-of-Town and/or Overnight Travel: Rarely

Hazardous Conditions: None

SUPPLEMENTAL REQUIREMENTS

This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job.

Hill Country Transit District is an Equal Opportunity Employer.